Other benefits to using multiple PST files is that it keeps the size down of each file making things faster and less prone to errors along with that if an issue does arise with a given file, it minimizes the amount of data that may be lost. By think I mean that if I need to recall a message, it’s usually related to a major “topic” so need to wade through completely unrelated material. For instance, one may related to “Program Developement”, another for “Projects”, “Family” etc etc etc. Personally, I create separate PST files for major “topics”. The next question becomes “do you create” all your new folders in the same PST file? Or to pose the question another way, how many PST files should you use? Alternative folder.sub-folder creation approachĪs will be noticed in the option. The reason for that is that those options are not available to default standard folders like the the. In the menu that appears above after right-clicking, you’ll notice that some options are disabled. In the example shown, the sub-folder would be created under the To create a first tier folder (first tier = the same level as the folder, right-click on the of the folder and select Īfter clicking on the following screen will appear where you will (3) give the new folder a name and most importantly, (4) making sure you create the right type of folderĬreating a sub-folder follows a near identical process with the exception being that you would right-click on the folder under which you want the sub-folder to appear. For more complex filing requirements, the drawer is further divided into specific subject groups, the “sub-folders”. At the most simplistic level, think of a PST file as a “filing cabinet”, and a folder being the “drawer”. The other component mentioned on a less frequent basis, is the use of secondary PST files. The most common starting point in a discussion like this is with the creation of folders and sub-folders in which to organize your information. Given that there is no one answer that is the “best” or “recommended”, the following is intended to provide ideas that you can use to adapt to ways that you’re comfortable with. Everyone works differently, thinks differently, and have different requirements. A question I’ve received and/or encountered on more then one occasion is “What’s the best/recommended way to organize my email?” The reality is that like so many other things, there no “one size fits all” approach.
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